START A BUSINESS IN VIETNAM

Procedure to Establish a Company and Start Operations

1. Register for the Enterprise Registration Certificate
2. Register for the company seal and the seal sample certificate
3. Announce the establishment of the business in three consecutive issues
4. Display the company signboard at the headquarters
5. Prepare initial tax declaration documents at the District/County tax office and purchase or print invoices (if needed)
6. Engrave the company square seal
7. Create the shareholder or member register
8. Submit a capital contribution notification to the Department of Planning & Investment
9. Pay business license tax at the state treasury
10. Submit monthly or quarterly VAT tax reports (before the 20th of the following month)
11. Submit monthly statistical reports (before the 10th of the following month)
12. Keep accounting books as required by the Accounting Law
13. Register labor, register salary scales, and purchase social insurance. This should be done within 3 months from the date of establishment
14. Submit monthly/quarterly personal income tax (PIT) declarations when there is a tax obligation
15. Submit quarterly corporate income tax (CIT) declarations when there is a tax obligation
16. Annually submit financial statements to the District/County statistics office
17. Submit annual PIT finalization to the District/County tax office
18. Submit annual CIT finalization to the District/County tax office

 Business License Tax Calculation

Entities established after June 30 only pay 50% of the annual business license tax.

Required Document
- Notarized copy of the identity card or passport of the business owners (valid within the last 6 months).

Consulting Services

1. Business Establishment Consultation

a. Right to Establish a Business:
- Eligible individuals
- Ineligible individuals

b. Naming the Business:
- Advice on naming the business according to your ideas and legal requirements
- Guidance on choosing a name that aligns with brand development

c. Business Registration Sectors:
- Permitted business sectors
- Conditional business sectors
- Prohibited business sectors

d. Charter Capital:
- Advice on appropriate charter capital for business establishment
- Specific advice on industries requiring legal capital

e. Business Registration Location:
- For companies and private enterprises
- For individual household businesses

f. Business Registration Documents:
- Business registration application
- List of members
- Company charter
- Other required documents (if any)

g. Business Establishment Information:
- Limited Liability Company (LLC)
- Joint Stock Company (JSC)
- Private Enterprise

2. Additional Business-Related Consultation

1. Document Preparation:
- Minutes of pre-establishment meetings of members or shareholders
- Business registration application
- Drafting the Company Charter
- Drafting the list of members and shareholders
- Minutes of capital contributions by each member or shareholder
- Capital contribution certificates for each member or shareholder
- Minutes and decisions on the appointment of directors
- Member and shareholder registers

2. Service Execution:
- Representing clients at the Department of Planning and Investment to submit business establishment documents
- Monitoring documents and responding to the Department of Planning and Investment
- Notifying the legal representative to receive the Business Registration Certificate and tax registration at the Department of Planning and Investment
- Notarizing the Business Registration Certificate for further procedures
- Submitting documents for company seal engraving at the police department for the company seal and seal sample certificate

Additional Value for Clients

1. Tax and Legal Policy Consultation:
a. Tax code registration - tax declaration - tax payment - tax refund - tax finalization - tax exemption and reduction - invoices - documents - complaints - inspections - handling violations in tax matters.
b. Common mistakes to avoid.
c. Guidance on self-calculation, self-declaration, and self-payment.
d. Legal advice for businesses.

2. Initial Tax File Preparation Consultation:
a. Consulting and preparing documents according to tax authority templates (around 12 templates).
b. Acting as chief accountant, designing invoices and accounting books.
c. Liaising with tax authorities and explaining documents as required (applicable in HCMC, Binh Duong, Long An).

3. Monthly Tax Reporting Consultation:
a. Reporting on purchased and sold invoices, balancing purchased and sold documents.
b. Preparing monthly statistical reports submitted to the District Statistics Office (applicable in HCMC, Binh Duong, Long An, Khanh Hoa).
c. Updating company information and reports on the HLA-cloud network system (quick report retrieval on VBR website).

All-in-one work on OneDrive cloud system - 15GB

d. Printing, binding, and storing according to the HLA-5S system standard (5S standard storage system from Japan).

4. Accounting and Tax Finalization Consultation:
a. Recording and bookkeeping using accounting software.
b. Resolving arising issues and organizing document storage.
c. Reporting on stock, materials, goods, and products.
d. Annual fixed asset depreciation. Preparing payroll.
e. Preparing balance sheets. Monthly/quarterly/annual business results.
f. Preparing cash flow statements (direct and indirect).
g. Preparing annual financial statements - Corporate Income Tax (CIT) finalization.

5. Business Management, Strategic Planning, Budgeting, and Business Restructuring Consultation:
a. Consulting on effective business management systems using BSC - KPI.
b. Strategic planning, budget preparation, and budget control.
c. Business restructuring for efficiency.

6. Comprehensive Solutions on Finance - Accounting, Sales - Distribution, Marketing, Technology:
a. Providing financial and accounting solutions.
b. Providing sales - distribution - marketing solutions.
c. Applying information technology to management systems.

7. Organizational Consulting, Timely Information Updates, Free Financial Knowledge Training, and Corporate Culture Building:
a. Consulting on business personnel organization, departmental organization, and job assignment.
b. Updating the latest legal and tax documents.
c. Free training on tax, finance, and human resources through forums like Vietnam CFO (VCFO), Vietnam HR (VNHR), CEO Club VN.
d. Consulting on corporate culture building.

Contact Information
If you are interested in our capital arrangement consulting services, please contact us:
- Email: hello@henrylincoln.co
- Phone: 0934 330 313
- Address: 678 Building, 67 Hoang Quoc Thai Street, Tan Phu Ward, District 7, Ho Chi Minh City

- Website: https://henrylincoln.co/

We look forward to cooperating and accompanying your business on the path to sustainable development.