From 2017, businesses can publish cosmetics online
Cosmetic declaration or registration for circulation of imported cosmetics is the process of carrying out procedures according to regulations to assess the legality of the registration application and the scientific nature, practicality, and accuracy of the rapid test kit. Based on that assessment, the competent authority will decide whether or not to allow the circulation of imported cosmetics by issuing a certificate of registration for circulation.
To declare imported cosmetics, businesses now only need to perform online operations to receive the cosmetic declaration number.
Cosmetic product declaration in Vietnam is one of the important and mandatory steps that every business must carry out before circulating cosmetics on the market, including domestic or imported products. Regarding imported cosmetics alone, it is a vibrant and competitive market, accounting for 90% of the country's cosmetics market share.
Recognizing the advantages and wanting to create favorable conditions for cosmetic importers, the government has allowed the announcement of imported cosmetics online on the National Single Window Portal instead of having to go to the Drug Administration - Ministry of Health as before. This change is meaningful for businesses, the government and consumers.
- For businesses: Reduce the complexity of administrative procedures; save time and effort in the process of registering cosmetics circulation . At the same time, it is also easy to track the status of the file at which step; the file storage process is faster. Businesses only need to declare the cosmetic declaration number when declaring electronic customs (instead of presenting the Cosmetic Declaration Form as before) to be able to release cosmetics into Vietnam.
- For the government: Easily manage and monitor cosmetic products circulating in Vietnam; quick procedures; easy storage and lookup when needed, towards "e-government".
- For consumers: Easily look up product information and the company's cosmetic declaration number before purchasing to ensure the product has a clear origin.
Depending on the type of domestically produced cosmetics or imported cosmetics, businesses will need to prepare documents and submit them at different places.
Profile, documents for declaration of imported cosmetic products
For imported cosmetic products, businesses need to prepare complete documents in soft copy with full digital signature as follows:
- Cosmetic product declaration form (according to form).
- Business registration certificate, including cosmetics trading business.
- Authorization letter from the manufacturer or distributor issued to the Vietnamese importer has been legalized by the Vietnamese consulate in the host country.
- Certificate of Free Circulation issued by the local Cosmetics authority to the manufacturer, legalized by the Vietnamese consulate in the local country.
- The list of imported cosmetic ingredients (showing percentages) has clear explanations about prohibited substances, restricted substance content, product uses, etc.
- Digital signature: Register for publication on the national one-stop information portal
- Product image or main label (if available).
Application submission form: Submit at the website https://vnsw.gov.vn/ (National Single Window Portal) according to the regulations and procedures instructed on the website.
Procedures for declaring imported cosmetics online
Online application process for cosmetic circulation registration number
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Log in to your business/individual account on the website https://vnsw.gov.vn/ and proceed in the following order: select the Menu tab/ Categories/ CA Categories/ Add new CA/ Declare cosmetics/ Create new profile.
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Create a cosmetic information profile that needs to be registered, now just upload the previously prepared soft copy profile and save it. Instructions for implementation:
In the Create new profile section, click “Select file”, select “Select document name” and press the “Add” button to upload documents, then select “Save” and close the tab.
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Add previously created digital signature.
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Send your application.
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Pay the cosmetic declaration fee when the application has been received.
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Receive processing results from the Drug Administration according to the announcement on the website.
Validity of imported cosmetic declaration number
Article 10, Circular 06/2011/TT-BYT stipulates that the validity of the receipt number of the Imported Cosmetics Declaration Form is 05 years. Therefore, each product after being granted a declaration number must be re-registered after 05 years from the date of issuance.
Cosmetic declaration fee
Circular 06/2011/TT-BYT also stipulates that the fee for declaring imported cosmetics is 500,000 VND/product. The total specific cost depends on the number of products that need to be declared each time and other costs if the business seeks support from an external legal office.
Imported cosmetics declaration service at HLA
Therefore, many businesses, instead of conducting cosmetic declarations themselves , have chosen the cosmetic product declaration service at Viet Tin.
Services include:
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Comprehensive advice on current legal regulations related to the declaration of imported cosmetics (free of charge).
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Consulting on the need to prepare and revise inaccurate documents before submitting to the authorities to reduce the possibility of having documents returned or requested for revision (a common phenomenon when businesses self-declare).
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Support in building online profiles and submitting them to authorities.
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Support fee payment and closely monitor the application processing progress, handle related documents if the application encounters problems from the authorities.
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Support for receiving registration results.
Instead of struggling to register for cosmetic declaration yourself, come to HLA cosmetic declaration service so we can help you complete it in a jiffy.
5 reasons to place your trust in HLA
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Quick procedure, receive results within 5-7 days from the date of application submission.
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A team of lawyers and consultants with in-depth knowledge and extensive experience in the field of product announcement.
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Reasonable service costs, commensurate with the quality of service received.
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Full support for cosmetic product declaration process, businesses only need to provide documents, HLA will take care of the rest.
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Have after-sales policy, ready to provide free consultation to customers after receiving results.
Faced with the competitive pressure of many cosmetic import businesses, the more reputable the business is, the more it complies with legal requirements, the more likely it is to be accepted by consumers. On the other hand, the more convenient the registration process is, the faster consumers will access the product. Therefore, declaring imported cosmetics is a necessary condition when businesses want to launch cosmetics on the market and quick declaration is a sufficient condition to optimize competition.
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